For accurate Theoretical Inventory Counts and Prices, Inventory Item definitions and linking within the Inventory Module must be maintained. The Inventory Alerts page is used to view and repair any errors within the Inventory Module.
Often an error with a single new or mis-linked Purchase Item, Inventory Item, or Receive Unit will create multiple alerts. Resolving these three alerts in this order is the most efficient way to solve the underlying error, and frequently clears most other alerts present.
The remaining alerts can be addressed in any order:
- Inventory Item Conversion
- Storage Location
- Quick Cost
- Taking Unit
- VPIs Without Receive Units
- VPIs Pending Review
- Bad AP Prices
- Inventory Items with no GL Code assigned
Users with one of the following User Privileges can configure Tenders:
The Alerts page is found in the Inventory Module
Click on 'Setup' to view the Alerts page.
The Alerts page is the default page displayed when navigating to Setup. If other Setup pages are displayed, the Alerts page can be re-opened by clicking on the 'Alert' tab in the navigation bar.
- Note: You may not have access to the Inventory Module or Inventory Alerts page. For additional assistance, please contact your Superadmins.
When first navigating to the Inventory Alerts Page, only the Alert Type menu will be displayed. An Alert Type must be selected before the Alert Type-specific table will display.
- Alert Type - Click to display the Alert Table for the selected Alert Type
- Rows per Page- The number of rows to display on the Alert Table
- Note: The default number of rows can be set up on the Inventory Settings page
After selecting an Alert Type:
Export to Excel - Click to export displayed Alert Table to Microsoft Excel
Alert Type Table - Table layout and features vary by Alert Type chosen
Note: If no Alerts are present for the selected Alert Type, a 'No Alerts' message will be displayed
The layout and editing features of each Alert Table differs for each Inventory Alert. Click the Alert names below to learn more about the specific layout and use for each Alert.
Unassigned Vendor Purchase Item – Vendor Purchase Items used in the A/P Module that are not linked to an Inventory Item in the Inventory Module
Receive Units Pending Review – Receive Units within the A/P Module that need Container Size and Conversion Unit approved or updated
Vendor Purchase Item Conversion – Vendor Purchase Items used in the A/P Module with a Receive Unit that is not in the same Base Unit as the linked Inventory Item
Inventory Item Conversion – Inventory Items with a Taking Unit that is not in the same Base Unit as the Inventory Item
Storage Location – Inventory Items assigned to Storage Locations that have no Taking Unit, or the Taking Unit has been changed
Quick Cost - Quick Item Cost does not have a Conversion Equation
Taking Unit – Inventory Items with no Taking Unit
VPIs Without Receive Units – Vendor Purchase Items used in the A/P Module that have no Receive Units
VPIs Pending Review – Vendor Purchase Items used in the A/P Module that have not been manually reviewed
Bad AP Prices – Inventory Items where the price is outside of the Minimum or Maximum Prices
Inventory Items with no GL Code assigned – Inventory Items with no associated GL Code