The Jobs page displays all Job definitions that have been imported from the POS during the polling process. It is important to note that Job definitions are controlled at the POS level. 

Jobs cannot be added or removed directly in Radar. To add new Jobs, they must first be added to a Location’s POS. Once a single punch with the new Job is polled, the Job will import into Radar. 

The Jobs page is used to configure the following:

• Color Code
• Job ExportID 
• Work Center
• GL Code / OT GL Code
• Direct Tip / Indirect Tip
• Pay Type
• Labor Division

The Jobs page can also be used to create new Work Centers. All Work Centers can be viewed, edited, or deactivated on the Work Center page.

Security

Users with one of the following User Privileges can configure Jobs: 

• Full Access (Superadmin)
• Company Configuration with added Jobs access

Navigation

The Jobs page is in the Company Configuration Module.

Accessing the Tenders page can be done via the alphabetical list or the 'POS Data' drop-down.

• Note: You may not have access to the Company Configuration Module or Jobs page. For additional assistance, please contact your Superadmins.

Overview

1. New Work Center - Click to open the New Work Center menu
   
   
2. Show- Filter the Jobs being displayed. Available options:
   • All Jobs
   • Jobs with Activity within 90 days
   • Jobs with Activity within 180 days
     
     
3. Save- Save and apply all changes
   • Note: Any changes made to the ‘Export ID’, ‘GL Code’, ‘OT GL Code’, or ‘Pay Type’ fields take effect immediately
     
     
4. Job- Name of the Job polled from the POS
   • Note: This field is populated from POS data and is not editable in Radar

5. Activated- The date displayed in the 'Activated' column is the date on which the Job was imported from a Location’s POS
   • Note: This field is populated from POS data and is not editable in Radar
     
     

6. #- POS Job ID Number
   • Note: This field is populated from POS data and is not editable in Radar

7. Color - The associated Job color in the Labor Scheduling Module
    
8. Job Export ID- Job ID number used in payroll processing
   • Note: If you are not using Radar for a Payroll Export, this field should be set to '0'
      
9. Work Center - Work Center into which the Job is grouped
   
   

10. GL Code- The GL Code associated with the Job for GL-level reporting 
    • Note: If the GL Sales Module and Ops Statement are not active on the database, this field will have no impact
      
      
11. OT GL Code- The Overtime GL Code associated with the Job on the Ops Statement 
    • Note: If the same GL Code should be used for both Regular Time and Overtime, leave the 'OT GL Code' blank
    • Note: If the GL Sales Module and Ops Statement are not active on the database, this field will have no impact

12. Direct Tip- Flags the Job’s minimum wage as the tipped minimum wage.
    • Note: For most configurations, this flag can be used for all Jobs that are paid the tipped minimum wage. 
    • Note: This setting is only available to Superadmins

13. Indirect Tip- Flags the Job’s minimum wage as the tipped minimum wage for Jobs that participate in tip sharing and do not directly receive tips. 
    • Note: If the Indirect Tip notation is not needed for a Payroll Export, the Direct Tip flag can be used for all Jobs that receive the tipped minimum wage. 
    • Note: This setting is only available to Superadmins

14. Pay Type- Designates if the Job is to be excluded from Sales Per Labor Hour (SPLH) calculations and most labor reporting 
    • Note: All Jobs are available on the Payroll Report and Daily Punch Audit regardless of this setting
    • Note: This setting is only available to Superadmins

15. Labor Division - Used for custom exports when more than one value for a Job is needed

Assigning Color Code

Color code is the associated Job color in the Labor Scheduling Module. The designation of different colors aids in visually differentiating each Job when building and viewing Schedules. 

To assign an associated color:

1. Click into the 'Color' box next to the Job 
2. Click the desired color
3. Click the 'Save' button above the Jobs table
   
   

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Updating Job Export ID

The Job Export ID is the ID number associated with the Job as it should appear on a Payroll Export. If used, this ID number needs to match the ID associated with the Job in the payroll processing system being exported to. If a Payroll Export is not in use, this ID number is not used. 

• Best Practice: When a Payroll Export is not in use, set the Job Export ID to ‘0’ to avoid generating database maintenance alerts. 

Important Note: New Jobs are added to the database with a blank Job Export ID. Jobs with a blank Job Export ID will generate a Database Maintenance Alert. Entering any number into this field will clear the alert.

To edit the Payroll ID:

1. Click on the Job Export ID box for the desired Job
2. Enter new Job Export ID
3. Click the 'Save' button above the Jobs table
   
   
   
   

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Assigning Work Centers

Work Centers are a high-level grouping of Jobs for reporting. Jobs that are not assigned to a Work Center will not appear on most Labor Charts and some Labor Reports. Typical Work Centers include Front of House, Back of House, Training, and Management.

To assign a Work Center to a Job:

1. Click on the Work Center drop-down
2. Click the appropriate Work Center 
3. Click the 'Save' button above the Jobs table
   
   
   

• Note: If the appropriate Work Center is not available, a new Work Center can be created by clicking the ‘New Work Center’ button.

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Creating New Work Centers

1. Click the ‘New Work Center’ button

2. Enter the appropriate details for the new Work Center

• Name- Name of the Work Center as it should appear on most reports and charts
  • Note: This field is not editable after saving
    
    
• Short Name - Abbreviated name as it should appear on reports and charts with limited space

• Note: This field is not required
  
  
• Number - ID number for the Work Center
  
  

• Exclude from Dashboard - Setting to ‘Yes’ will exclude the Work Center from charts and tables on the Dashboard Module
  
  
• Sort Order - Order the Work Center will appear in reports and drop-downs

3. Click to save or close without saving

Once added, the Work Center can be viewed, edited, or deactivated on the Work Center page. 

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Assigning GL Code and OT GL Code

Labor dollars associated with each Job can be reported at the GL level by assigning a GL Code to each Job. GL-level reporting requires that a Chart of Accounts has been uploaded to the GL Code page. Most GL-level reporting, including the Ops Statement, also requires that the GL Sales Module is active. 

By default, all regular labor dollars and overtime labor dollars are reported together using the GL Code entered into the GL Code field. To have regular labor dollars and overtime labor dollars reported separately, a different GL Code needs to be entered into the OT GL Code field. 

To Enter GL Codes:

1. Type GL Code number or name into the auto-fill field. GL Codes from the GL Code page that contain the typed text will begin to populate in a drop-down.

2. Click the desired GL Code

• Important Note: While any text can be typed and saved into the auto-fill field, only exact matches to the GL Codes saved in Radar will be used for GL-level reporting. It is recommended to always choose from the drop-down once the desired GL Code is displayed.

3. Click the 'Save' button above the Jobs table

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Flagging Direct and Indirect Tip

‘Direct Tip' and ‘Indirect Tip’ are both used to determine if the regular minimum wage or tipped minimum wage should be used as the threshold for Minimum Wage Alerts and Special Pay calculations. 

Unless the 'Indirect Tip' field is needed for Payroll or Special Pay calculations, only the 'Direct Tip' column should be used. 

Click the box for the corresponding Job to toggle between checked and blank. Checked sets the Job’s minimum wage as the tipped minimum wage.

Note: Not all states or municipalities have a tipped minimum wage. If the tipped minimum wage and regular minimum wage are the same, toggling this setting will have no effect. Click here to review the minimum wage configuration in Radar.

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Assigning Pay Type

Two Pay Types are available, Standard and Exclude. Setting the Pay Type will impact how the Job is handled for Sales Per Labor Hour (SPLH) calculations and labor reporting.

Standard = Included in SPLH calculation and all labor reports.

Exclude = Excluded from SPLH calculations and most labor reports.

• Note: All Jobs will be included on the Punch Audit Report and Payroll Report regardless of this setting.

To assign the Pay Type:

1. Choose the desired setting from the drop-down menu
2. Click the 'Save' button above the Jobs table
   
   
   

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Editing Labor Division

Labor Division is used for custom Payroll Exports where more than one data point is needed for Jobs. Unless needed, this field should be left blank. 

To edit the Labor Division:

1. Click on the 'Labor Division' box for the desired Job
2. Enter new Labor Division
3. Click the 'Save' button above the Jobs table
   
   

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