When Radar is first configured, your company determines the Fiscal Year Type and the First Day of the Week for your company’s fiscal calendar. Once this fiscal calendar is in place, any adjustments to these preferences can be made by reaching out to Support to request a Fiscal Calendar Adjustment.
Before the Fiscal Calendar Adjustment (FCA) can be carried out, Restaurant365 requires an authorized Site Administrator to complete and sign this FCA Acknowledgement Form. The Fiscal Calendar Adjustment Acknowledgement outlines important caveats about the procedure and subsequent ramifications of implementing any change to your fiscal calendar. When considering an FCA, it is important to understand that any adjustment to the fiscal calendar will intrinsically impact comparative year-over-year data.
Fiscal Calendar Adjustment Options
There are two options of Fiscal Calendar Adjustments that can be performed:
Historical Adjustment
The only way to ensure that year-over-year comparisons maintain 100% accuracy is to utilize a Historical Adjustment. Historical Adjustment is the recommended type of FCA since it completely removes your existing fiscal calendar setup and realigns all existing and future dates utilizing the new calendar. This allows Radar to be configured as if your company has always had the new fiscal calendar.
Forward-Only Adjustment
A Forward-Only Adjustment will leave the existing fiscal calendar weeks in place and will only implement your calendar change going forward. When changes are only put in place going forward, there is a greater chance that dates will be misaligned for year-over-year comparison, that issues will be caused when editing historic information prior to the FCA, and that weeks may need to be adjusted to align.
Changing to 'Calendar' Fiscal Calendar Type
If you are adjusting your Fiscal Calendar to 'Calendar' from 13-4, 4-4-5, 4-5-4, or 5-4-4, the number of days in the year will change from 364-days to 365-days. It is extremely important to consider any days that have not been incorporated as part of the current Fiscal Calendar setup.
Please note that per standard accounting practice, 52-week Fiscal Calendars (13-4, 4-4-5, 4-5-4, or 5-4-4 accounting cycles) typically add an additional 53rd week every few years to account for the missing 365th day in each year. This 53rd week ensures that holidays are aligned from year to year, which naturally accounts for a significant percentage of sales.
While a new Fiscal Calendar is being configured, period dates may be impacted and behave unexpectedly, especially in cases where adjustments must be applied manually. Data and modules affected by changes may include, but are not limited to, the following:
- Cogs Modules
- Labor Scheduling
- Custom Work
COGS Modules (Inventory, AP, and Recipes)
The impact to COGS Modules is dependent on the Fiscal Calendar Adjustment Type chosen.
Historical Adjustment
If the Fiscal Calendar Type is changed but the First Day of the Week remains the same, the COGS impact will be limited to year-over-year comparisons.
If the Fiscal Calendar Type is changed and First Day of the Week changes, year-over-year comparisons will be impacted, and GL Sales Journal Entries will need to be created for the partial week to ensure there are no gaps between the accounting cycle changes.
Forward-Only Adjustment
Editing, resaving, and reposting historic Inventory Sessions and/or AP Batches that were previously posted using the old Fiscal Calendar will change the cost of each Inventory Item (and Recipe price) based on the new Fiscal Calendar setup and AP and Inventory Sessions will no longer balance due to these recalculations. Additionally, the posting date will need to be changed, as the last day of the week has been changed by the new Fiscal Calendar setup.
Important Note: Radar calculates a Recipe’s price per fiscal week. Recipe prices will adjust to use the new Fiscal Calendar if the fiscal week is changed for dates using the old Fiscal Calendar.
Labor Scheduling
Labor Schedules are created based on the weekly structure built within your company’s Periods.
If the the weekly structure and the first day of the week do not change, historic and future labor scheduling data will not be impacted.
If the weekly structure and the first day of the week change, the historic and future labor scheduling data must be purged.
Custom Work
All Custom Work (may include but is not limited to custom reports, exports, widgets, etc.) that may be affected by the FCA may require adjustments. These adjustments will require development work, which will be billable.
Requesting a Fiscal Calendar Adjustment
We have included a Fiscal Calendar Worksheet (below) that you can fill out. You do not have to use our worksheet if you already have your Fiscal Calendar defined and can provide the weeks, periods, quarters, pay periods, and year, including starting and ending dates for all. You will need to provide a worksheet illustrating the changes you are requesting. You will be prompted to upload your file when submitting your FCA.
Click here to request your Fiscal Calendar Adjustment